BOARD OF
December 1, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Tuesday, November 25, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, November 26, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $23,498.29 for period ending November 24, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 615889 through 616506 for Oklahoma County in the amount of $643,091.68 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2014-2168 Application to Vacate
Case
No. CJ-2014-4383 Report of Commissioners
Case
No. CJ-2014-5455 Order Appointing Commissioners
Case
No. CV-2014-2011 Amended Petition
Case
No. CV-2014-2163 Petition
8. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
1-2014-19 $ 537.84
9. Monthly Report of Fees for the month of October, 2014. (Document Received)
Election Board $8,272.49
10. Discussion and possible action to approve Resolution No. ______________ designating Linda Hollingsworth as Receiving Officer for Facilities Management and removing Jane Gaston. Requested by Keith Monroe, Director, Facilities Management (Document Received).
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15014 Emergency Vehicle Equipment
12. Discussion
and possible action for the adoption of Resolution No. _____________ approving a financing authorized by the
Oklahoma County Finance Authority for Deer Creek Public Schools and authorizing
the waiving of competitive bidding on said financing. Requested by Kelly
Work, General Counsel, Oklahoma County Finance Authority. (Document Received)
13. Discussion
and possible action for the adoption of Resolution No. _____________ approving and authorizing the incurrence of
indebtedness by the Oklahoma County Finance Authority through its Revenue Note, Series 2014
(Science Museum Oklahoma Project) issued in appropriately designated series
(the "Note") in the amount of not to exceed $3,000,000; approving and
waiving competitive bidding in respect to the Note and approving the
proceedings of the Authority pertaining to the sale of the Note; and containing
other provisions relating thereto. Requested by Kelly Work, General Counsel,
Oklahoma County Finance Authority. (Document Received)
District No. 1
14. Discussion and possible action to approve the Agreement for Specific Assistance between Oklahoma County and the Luther Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Luther Public Schools with the construction of an asphalt floor for the new bus barn. County agrees to incur an amount not to exceed $13,763.98 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed $23,079.00 for materials, labor, and equipment. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2015. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve the Agreement for Specific Assistance between Oklahoma County and the Mid-Del Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Mid-Del Public Schools with the construction of a walking trail for Highland Park Elementary School. County agrees to incur an amount not to exceed $11,570.88 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed $12,332.49 for materials, labor, and equipment. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2015. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve the Agreement for Specific Assistance between Oklahoma County and the Oklahoma City Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Oklahoma City Public Schools with the construction of a walking track for Gatewood Elementary School. County agrees to incur an amount not to exceed $11,570.88 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed $10,508.49 for materials, labor, and equipment. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2015. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 2
17. Discussion and possible action to approve
to convey certain real property (described in
full in the attached deed - hyperlinked) to the United States of America (for
the benefit of Tinker Air Force Base) pursuant to 19 O.S. 349 upon a finding
that the property is no longer needed for county purposes. This parcel of
real property was the location of the former GM Plant, acquired by Oklahoma
County with proceeds of the 2002 bond issue and has been leased to the Air
Force pursuant to Memorandum of Lease with Purchase Option filed at Book 10916,
Page 948-960 with the lessee holding a first right to acquire the property, at
no cost to the lessee. The Department of the Air Force has exercised its option
and wishes to acquire the property.
Requested by Brian Maughan, County Commissioner, District No. 2, and
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
County Clerk
18. Discussion and possible action to approve
the Money
Network Stored Value Paycard Services Agreement for the period of July 1,
2014, through June 30, 2015. This item was approved by the Oklahoma County
Budget Board on November 20, 2014. Requested
by Carolynn Caudill, Oklahoma County Clerk and
approved as to form and legality by Victoria Tindall, Assistant District
Attorney. (Document Received)
19. Discussion and possible action to approve the Business Associate Agreement between Oklahoma County and Human Factor Analytics, Inc. to perform analytical analysis on the IMWell Health Clinic effectiveness. There is no cost to Oklahoma County for this service. This item was approved by the Oklahoma County Budget Board on November 20, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve 2015 Oklahoma County Board of County Commissioners Schedule of Regular Meetings. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
21. Discussion and possible action to approve seventy (70) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
1. Centera Bank, Satanta, KS
2. Central National Bank, Enid, OK
3. Central National Bank of Poteau, Poteau, Pocola, Panama, Heavener, & Stigler, OK
4. Citizens Bank of Ada, Ada, OK
5. Citizens Bank of Edmond, Edmond, OK
6. Clune & Company LC, Mission, KS
7. The Colpitts Law Firm, Tulsa, OK
8. Commerce Bank, Kansas City, MO
9. Communication Federal Credit Union, Oklahoma City, OK
10. Community National Bank and Trust, Chonute, Humbullet, Girerd, El Dorado, Pittsburg, Edna, Cherryvale, Neudesha, Parsons, Burns, Iola, Fredonia, Caney, Coffeyville, Eureka, Benton, Winfield, Independence, Ark City, Arma, & Newton, KS
11. Community State Bank, Coffeyville, KS
12. Cooperative Employees Credit Union, Anadarko, OK
13. The Cornerstone Bank, Southwest City, Missouri, and Goodman, MO
14. Cornerbank, Winfield, KS
15. Cornerstone Bank, Geary and Mustang, OK
16. Crader Distributing Company, Marble Hill, MO
17. Crestmark Bank, Troy, MI
18. Crowe and Dunlevy, Oklahoma City, OK
19. D & H Petroleum & Environmental Services, Amarillo, TX
20. Derrick and Briggs LLP, Oklahoma City, OK
21. Dick Lanes of Grand Lake, Afton, OK
22. Diversified Financial Services LLC, Omaha, NE
23. The Exchange Bank, Skiatook, OK
24. FAA Credit Union, Oklahoma City, OK
25. Farm Credit of Western Oklahoma, FLCA; and Farm Credit of Western Oklahoma, ACA, Alva, Clinton, Elk City, Guymon, and Woodward, OK
26. Farmers and Merchants Bank, Duke, OK
27. Fidelity Bank, Wichita, KS
28. Fire Fighters Credit Union, Tulsa, OK
29. First American Bank, Purcell, OK
30. First American Bank, Stonewall, OK
31. First American Title and Trust Company, Oklahoma City, OK
32. First Bank and Trust Company, Perry, Billings, and Covington, OK
33. First Bank and Trust, Perry, Billings, and Covington, OK
34. First Bank and Trust Company, Perry, Billings, and Covington, OK
35. The First National Bank of Pawnee, Pawnee, OK
36. First Bethany Bank and Trust, Bethany, OK
37. First Corporate Solutions, Sacramento, CA
38. First National Bank and Trust Co., Chickasha, OK
39. The First National Bank of Fletcher, Fletcher, OK
40. First National Bank of Howard, Howard, KS
41. The First National Bank and Trust Company of Miami, Miami, OK
42. First National Bank of Oklahoma, Oklahoma City, OK
43. First National Bank in Pawhuska, Pawhuska, OK
44. First National Bank in Pratt, Pratt, OK
45. First National Bank and Trust, Elk City and Sayre, OK
46. First National Bank of Stigler, Stigler, OK
47. First National Bank of Oklahoma, Tonkawa, OK
48. The First National Bank of Vinita, Vinita and Grove, OK
49. First National Bank of Wewoka, Wewoka, OK
50. First Oklahoma Bank, Tulsa, OK
51. First Security Bank, Beaver, OK
52. The First State Bank, Boise City, OK
53. First State Bank, Gotherburg, NE
54. First State Bank, Norton, Plainville, Hill City, and Hoxie, OK
55. First State Bank, Ryan, OK
56. FLCC Financing Corporation, Stewartville, MN
57. F & M Bank, Guthrie, Piedmont, Yukon, and Kingfisher, OK
58. Forge Inc, Huntsville, AR
59. Fuller, Tubb, Bickford and Krahl, PLLC, Oklahoma City, OK
60. Gary L. Bracken PC, Ponca City, OK
61. Grand Bank, Tulsa, OK
62. Golden Peanut Company LLC, Alpharetta, GA
63. Great Nations Bank, Norman, OK
64. Great Plains Acceptance Corporation, Salina, KS
65. Great Plains Manufacturing, Salina, KS
66. Great Plains Transportation Services Inc, Fairmont, MN
67. The Hastle Firm, Norman, OK
68. Herring Bank, Amarillo, TX
69. High Plains Bank, Cordell, OK
70. Hitch AgCredit Corporation, Guymon, OK
Health & Safety
22. Discussion and possible action to receive a report from the Oklahoma Department of Labor, PEOSH Division, regarding an inspection at the Oklahoma County Jail on October 22, 2014. Issues are to be corrected and a response is to be returned by December 10, 2014. Requested by Dan Matthews, Director, Human Resources. (Document Received)
MIS
23. Discussion and possible action to approve amendments to the Tyler Technologies ERP contract. Requested by Mike Harman, Director, MIS and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
OSU Extension
24. Discussion and possible action to approve Resolution No. ______________ calling for Election of Directors of Office No. 2 for Oklahoma County Free Fair Association, along with giving Notice of Election, filing period, date, place and time of election, and publication requirements for 2015. Requested by LaDonna Hines, Director, OSU Extension, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioners Comments/General Remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Adjourn at __________ until 9:00 a.m., Wednesday, December 10, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board